Share

Prerequisites

• Access Level: User.
• Permission Requirements:
• . Basic Vault Interaction
  • View access/sharing/project history of own files
  • Share own files
  • Unshare own files
  • View directories

Share a File

bulk-action

1. Go to the Vault icon in the top left panel.
2. Click the My files section on the left panel.
3. Select the file you want to share.
4. Select Manage Share.
5. In the prompt, enter the user name(s) or group(s) you want to share the file with.
6. Click Close.

note

Files can only be shared with groups you are a member of.

Share a File for a Limited Time

bulk-action

Method one:

1. Go to the Vault icon in the top left panel.
2. Click the My files section on the left panel.
3. Select the file you want to share for a limited time.
4. Select Manage Share.
5. In the prompt, enter the user name(s) or group(s) you want to share the file with.
6. Tick the Allow Expiration box and enter a share expiration date for the appropriate user or group.
7. Click Close.

Method two:

1. Go to the Vault icon in the top left panel.
2. Click the My files section on the left panel.
3. Select multiple files you want to share.
4. Click the Open Full Menu button in the top center panel.
5. Select Share with group.
6. In the prompt, enter the group name you want to share the files with.
7. Select an expiration date.
8. Click Share.

Method three:

1. Go to the Vault icon in the top left panel.
2. Click the My files section on the left panel.
3. Select multiple files you want to share.
4. Click the Open Full Menu button in the top center panel.
5. Select Share with user.
6. In the prompt, enter the user name you want to share the files with.
7. Select an expiration date.
8. Click Share.

Share a File with View Restrictions

bulk-action

Method one:

1. Go to the Vault icon in the top left panel.
2. Click the My files section on the left panel.
3. Select the file you want to share with view restrictions.
4. Select Manage Share.
5. In the prompt, enter the user name(s) or group(s) you want to share the file with.
6. Under Restrictions, tick Cannot view box next to the user or group.
7. Click Close.

Method two:

1. Go to the Vault icon in the top left panel.
2. Click the My files section on the left panel.
3. Select multiple files you want to share.
4. Click the Open Full Menu button in the top center panel.
5. Select Share with group.
6. In the prompt, enter the group name you want to share the files with.
7. Select an expiration date.
8. Select Restrictions and tick the Cannot view option.
9. Click Share.

Method three:

1. Go to the Vault icon in the top left panel.
2. Click the My files section on the left panel.
3. Select multiple files you want to share.
4. Click the Open Full Menu button in the top center panel.
5. Select Share with user.
6. In the prompt, enter the user name you want to share the files with.
7. Select an expiration date.
8. Select Restrictions and tick the Cannot view option.
9. Click Share.

Share a File with Download Restrictions

bulk-action

Method one:

1. Go to the Vault icon in the top left panel.
2. Click the My files section on the left panel.
3. Select the file you want to share with download restrictions.
4. Select Manage Share.
5. In the prompt, enter the user name(s) or group(s) you want to share the file with.
6. Under Restrictions, tick Cannot download box next to the user or group.
7. Click Close.

Method two:

1. Go to the Vault icon in the top left panel.
2. Click the My files section on the left panel.
3. Select multiple files you want to share.
4. Click the Open Full Menu button in the top center panel.
5. Select Share with group.
6. In the prompt, enter the group name you want to share the files with.
7. Select an expiration date.
8. Select Restrictions and tick the Cannot download option.
9. Click Share.

Method three:

1. Go to the Vault icon in the top left panel.
2. Click the My files section on the left panel.
3. Select multiple files you want to share.
4. Click the Open Full Menu button in the top center panel.
5. Select Share with user.
6. In the prompt, enter the user name you want to share the files with.
7. Select an expiration date.
8. Select Restrictions and tick the Cannot download option.
9. Click Share.

Share a File with Edit Restrictions

bulk-action

Method one:

1. Go to the Vault icon in the top left panel.
2. Click the My files section on the left panel.
3. Select the file you want to share with edit restrictions.
4. Select Manage Share.
5. In the prompt, enter the user name(s) or group(s) you want to share the file with.
6. Under Restrictions, tick Cannot edit box next to the user or group.
7. Click Close.

Method two:

1. Go to the Vault icon in the top left panel.
2. Click the My files section on the left panel.
3. Select multiple files you want to share.
4. Click the Open Full Menu button in the top center panel.
5. Select Share with group.
6. In the prompt, enter the group name you want to share the files with.
7. Select an expiration date.
8. Select Restrictions and tick the Cannot edit option.
9. Click Share.

Method three:

1. Go to the Vault icon in the top left panel.
2. Click the My files section on the left panel.
3. Select multiple files you want to share.
4. Click the Open Full Menu button in the top center panel.
5. Select Share with user.
6. In the prompt, enter the user name you want to share the files with.
7. Select an expiration date.
8. Select Restrictions and tick the Cannot edit option.
9. Click Share.

caution

File share restrictions are active undefinitely until you turn them off.

info

You can apply multiple restrictions simultaneously when sharing a file.

Unshare a File

bulk-action

1. Go to the Vault icon in the top left panel.
2. Click the My files section on the left panel.
3. Select the file that you want to unshare.
4. Select Manage Share.
5. In the prompt, click the Unshare button next to the user name(s) or group(s) you want to unshare the file with
6. Click Close.

caution

Unsharing a file is permanent. You will lose access to the file unless it is re-shared with you.

View Files Shared by You

1. Go to the Vault icon in the top left panel.
2. Click Shared By Me section on the left panel.
3. View all files and directories you have shared with other users or groups.

View Files Shared with You

1. Go to the Vault icon in the top left panel.
2. Click Shared With Me section on the left panel.
3. View all files and directories shared with you by other users or groups.